Softworks Blog

The Benefits of Biometrics in the Workplace

Posted by Eimear McCarthy on Tue, Jul 5, 2016



The term “biometrics” is derived from the Greek words “bio” meaning life and “metric” meaning measure. Biometrics are automated methods of recognising a person based on a physiological or behavioural characteristic. In other words, instead of requiring personal ID cards, magnetic cards, keys or passwords, biometrics can identify a unique, physical attribute of your body, such as fingerprints, face, iris, palm prints, or retinas of an individual for easy and convenient verification. Biometric based terminals are becoming increasingly popular in today’s market due to many of the benefits.

The Benefits of Biometrics:

  1. Better Security in the Workplace

Biometrics provides additional safety for a workplace which is a great reason to implement biometric access control. Biometrics provides additional safety, as it will unlock and monitor doors, assuring only those authorised to enter are allowed access. Biometric data collection devices read a person’s unique fingerprint, iris or face/hand shape to ensure only an actual employee can clock in and out, which helps eliminate certain dishonest employee practices such as “buddy punching”, the practice of one worker clocking in for another.

  1. Identification is Accurate

Unlike other security systems which rely on passwords or smart cards, one of the greatest advantages of biometrics is the accuracy it provides. Once the system is set up correctly, biological characteristics such as fingerprints and retinal scans provide unique data sets which cannot be replicated easily. This links in with security as it makes it very difficult for anyone but the authorised user to gain access without permission.

  1. Improved Payroll Accuracy

With a biometric system, companies can eliminate the costs and mistakes which occur in manual data input that directly impact on employee pay cheques. Biometrics will record payroll hours faster and more accurately and will ensure that payroll information is transmitted correctly to the payroll department and the exact time worked, including overtime is recorded correctly.

  1. Offers Convenience

When it comes to passwords and pins, they can be easily forgotten, written down and stolen, and sometimes even hacked. Once obtained, they can be easily used by someone who does not have authority. Biometrics is considered to be a convenient security solution as you will save the hassle of having to remember passwords frequently or changing cards and badges. With traditional security methods, people forgetting passwords or ID’s can be a huge nuisance. The same with smart cards and keys, which can be lost or stolen, and used by an imposter without detection. However, when it comes to biometrics, that won’t be the case, and you won’t have to deal with the issue of sharing, duplication, or fraud.

  1. Time Saving

Another advantage which biometric identification has over traditional security methods is it is extremely quick. A person can be identified or rejected in a matter of seconds. The use of this technology can be beneficial to business owners who understand the value of time management by increasing productivity and reducing costs by eliminating fraud and waste.


Biometrics can bring efficiency to the workplace by providing an ability to quickly and accurately capture real-time workforce data. Thousands of oganisations worldwide have already implemented biometric time clocks and are seeing reductions in costs and increases in productivity. So what are you waiting for?

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Topics: Biometrics, Access Control