Softworks Blog

Cybersecurity in the Workplace

Posted by Jimmy English on Mon, May 15, 2017

After the unprecedented WannaCry ransomware Cyber-attack that targeted over 230,000 computers over the weekend we take a look at how companies can protect themselves and their servers and data from future attacks.  This latest cyber-attack hit particularly close to home with some HSE networks affected. Our UK neighbours were also hit, with the NHS particularly affected. The HSE network will remain closed for another 48 hours to prevent any further damage from the attack.  So what can Irish companies do to protect themselves and limit the damage of being victims of online hacks and cyber-attacks?

Here are some simple steps:

  1. Back up your files and Data: This might seem like quite an obvious measure to take when protecting your data, but it is a measure that is often overlooked. Ransomware malware gain access to  your files and lock them,  demanding payment for their release. By backing up important files and documents regularly you will have access to them even in the event of a cyber-attack. Your company’s IT manager can advise you on how often you should back up your files.
  1. Handle Passwords securely.

Employee passwords should be long, unique and complex.  Ensure that your employees have a work password that is different and separate from any passwords that they use for private accounts. It is better to use a longer easy to remember password than a shorter string of random characters as these type of passwords can easily be hacked. Additionally, employees should be prohibited from sharing credentials as this can lead to breaches in security.

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  1. Update company machines

Remind your employees that their PC’s and Laptops should regularly be updated. Computers that are not updated are at a greater risk of being targeted and infected with malware and spyware. Computer antivirus software should also be kept up to date and any updates that become available should be installed immediately. While some employees may find these updates an inconvenience they are vitally important for your company’s cyber protection.

  1. Communicate Cybersecurity protocol with employees.

Believe it or not, your employees are at the front line of cybersecurity. Be sure that they are aware of the risks of using email and the internet while on the company network. Employees should only browse secure websites and should not open emails or attachments from unknown or unfamiliar sources.

 Awareness and preparedness are vital for companies when doing business in a Digital Age. Over 80% of all business is now conducted online so it is crucial that companies are prepared to survive and overcome all types of cyber threats.

Topics: Workforce Management, security, Access Control, Cloud

Webinar Recording: Why you should move your Time & Attendance to the Cloud

Posted by Triona Cahalane on Thu, May 22, 2014

Webinar

In this webinar, Andrew will look at why the “Cloud” is gaining more and more attention from companies and the top ten reasons why you should consider a cloud based Time & Attendance Solution. Furthermore, he will examine the initial concerns companies had about moving to the Cloud. Finally he will offer practical advice about how to implement a cloud based Time & Attendance Solution.

Watch OnDemand Today

Topics: Webinar / Online Presentation event, Cloud

Ten Reasons why you should move your Time and Attendance to the Cloud

Posted by Mairead Walsh on Tue, Mar 25, 2014

More and more companies have realised the benefits of moving their Time and Attendance systems to the cloud due to the significant cost savings in shared infrastructure/application environments, not to mention getting access to the latest software. Set out below are my top ten reasons why you should consider investing or moving to a cloud based Time & Attendance Solution.

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  1. Cost - Cloud computing has matured significantly over the last number of years and now offers a number of cost advantages including lower hardware and software costs, reduced management overhead, and predictable, based pricing of services. With cloud computing, you subscribe to the software, rather than buying it outright. Traditional Time & Attendance solutions demanded significant upfront investments. With cloud solutions upfront investment is either eliminated or radically reduced with cloud-based deployments.
  2. Agility - By using Cloud, companies can scale up or scale down on an as-needed basis and pay only for what they use. In the past, scaling service delivery could take months. It can now be done in minutes.
  3. Easily customised - There is a misplaced perception among some that cloud solutions are more difficult to customise, and because of this it is not a good choice for complex enterprises. However, the opposite is actually true, cloud computing not only allows in-depth customisation and application configuration; it preserves all those customisations even during upgrades. 
  4. Ease of use & empowerment of users - Cloud-based solutions are designed to enable fast adoption, even with little training. Solutions are characterised, with easy to use interfaces for users. Furthermore, Cloud allows dynamic customisation and report generation empowering users to make informed real-time decisions based on actual data from anywhere in the world.
  5. Speedy implementation - For some companies, Time & Attendance implementation projects were often long and painful processes, which generally delayed the software rollout to meet the changing needs of the business. With Cloud, management can instantly create an account, configure the platform and even use self-service to rollout and use the solution in just weeks, if not days.
  6. Simple upgrade path - Moving from a legacy Time & Attendance system to cloud couldn’t be easier with little or no reliance on internal IT departments. It doesn’t matter who your supplier is or what version of software you are currently on, the upgrade is the same for all, which is why cloud based Time & Attendance solutions are so attractive to organisations. 
  7. Latest Version of Software - When your operation relies heavily on the network and supporting applications to conduct standard businesses processes, everything could come to a halt if the system goes down due to a faulty server, outdated software, etc. Cloud-based Time & Attendance solutions are served by the provider on their end and the customer never has to feel the pain of updates. Plus, instant access to updates means you always have the latest version.
  8. Unlimited storage - A major advantage of using cloud computing for companies is that because it's online, it offers virtually unlimited storage compared to server and hard drive limits. 
  9. Reduced capital costs - Capital costs are significantly reduced as infrastructure support is outsourced to a third-party, who bears these expenditures, while the customer’s responsibility is simply to pay a fee on a regular basis for the maintenance of its cloud based application.
  10. Easy support of a cloud-based solution - By opting for cloud-based Time & Attendance a company discards the necessity to train its in-house IT specialists to maintain the application.

Topics: Time & Attendance, Cloud, SAAS