Softworks Blog

The Importance of Employee Leave

Posted by Jimmy English on Wed, Aug 16, 2017

The Importance of Employee Leave.

 July and August are the most popular times of the year for employees to take their annual leave. There are typically less active projects and a lighter workload during this period, making it the ideal opportunity to get away for a while. While some employees may take a day off here or there, it is still important to take an extended period of time off work. Employees benefit psychologically and emotionally from annual leave, and enjoy a boost in enthusiasm and productivity when they return.  Let’s take a closer look at the benefits that result from annual leave and why it is so important.

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 1. Turning off your email. 

It is widely believed that constantly checking your email leads to an increase in stress levels. While some managers might not be able to avoid their email altogether, to fully benefit from your holiday set your out of office message before you leave. Take it one step further and don’t even think about checking your email on your phone. Unless you’re expecting an important message it can wait until you get back.

  1. Spending quality time with family.

The work life balance is a tough one to achieve sometimes. We all get caught up in our work at some stage or another and can neglect other areas of our lives. Getting away from your desk for a week or two with your family or loved ones will increase your happiness and remind you that there is more to life than work.

  1. Refreshed and rejuvenated.

The biggest benefit of annual leave is the positive effect it has on the employee mindset. An employee returning from holidays will have a fresh outlook and attitude and will be ready to perform to the best of their ability.

 

A business can only prosper from having satisfied and motivated employees. Employees who are happy and productive are a huge asset to any company. And while annual leave is limited, Flexible Working is not.  Flexible Working is unique in that it allows employees to achieve greater work life balance which in turn makes them more productive workers. To find out more about flexible working from Softworks click here.

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Topics: Employee Motivation, Flexible Working, Flexitime / Flexible Working Hours Arrangement, absences

New Customer Announcement - CDP Worldwide

Posted by Jimmy English on Thu, Aug 10, 2017

Softworks UK wins contract to provide CDP Worldwide with Market Leading Workforce Management Solutions

Softworks UK has won the contract to provide the Carbon Disclosure Project with eRostering, Absence Management and Time & Attendance Solutions. CDP Worldwide, Headquartered in London will use Softworks Time & Attendance Solutions for 140 staff across 6 departments.

Following a search process, Softworks was awarded the contract to provide their solution against competition from within the United Kingdom. Softworks Solutions are already used by many other not for profit companies including: Radius Housing, Focus Ireland, Cork Association for Autism, Blind Veterans UK and the Lauralynn Childrens Home to name but a few.

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CDP Worldwide particularly liked Softworks eRostering solutions which allows employees to check shifts with simplicity and ease. CDP is planning to expand the implementation of Softworks to its wider European operations in the future.

Andrew Ferguson, Softworks CEO, said: “We are delighted to be working with CDP Worldwide and look forward to seeing them benefit from our Workforce Management Solutions.”

 

Topics: Workforce Management, Time & Attendance, Automated Absence Management, Timesheets, Compliance, Employee Motivation, Mobile App

Workforce Management for the Hospitality Industry

Posted by Jimmy English on Wed, Aug 9, 2017

The Hospitality Industry at the best of times has a lot of moving parts, and at the worst of times is organized chaos. Managers are constantly on the lookout for new methods of ensuring their Hotel or Restaurant runs as smoothly as possible. For any establishment to perform well, it depends on the ouput of its employees. And what better way to efficiently manage employees than with Workforce Management Solutions. There are several key areas of employee management that benefit greatly from the implementation of Workforce Management Solutions.

  1. Employee scheduling.

Rostering in the Hospitality Industry depends largely on a combination of forecasting guest demand and guesswork. With employee scheduling solutions, hospitality managers can roster employees with flexibility in both their hours and departments they work in. Split shifts are very common in the Hospitality Industry, and are no longer a headache when using eRostering. Scheduling solutions never forget and will automatically schedule an increase in staff levels for typically busy times.

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  1. Absence Management.

Planned and unplanned absences can throw rosters out of whack. Being short staffed can put even more stress on already stretched resources and employees. With absence management solutions for the Hospitality Industry, managers can draft in replacement staff or have additional staff on standby to replace a sick colleague. Absence management solutions are particularly effective for preventing losses as a result of not having enough staff on the floor.

  1. Working Hours compliance.

As with all industries, hospitality employers must comply with the Working Time Directive on the maximum amount of hours an employee can work in one week. Time & Attendance solutions assist employers in the Hospitality Industry to track the working hours and breaks of their employees.  Employers who do not implement compliance procedures for maximum hours are opening themselves up to fines and sanctions.

 

As you can see there are numerous benefits to introducing Workforce Management Solutions in the Hospitality Industry. Along with improving employee output and efficiency, employers can avoid the situation of being short staffed or over working employees and the negative connotations of both scenarios. 

Find out about the best workforce management solution for Hospitality here, and try a live Demo of Softworks.

Book a Demo

Topics: Employee Motivation, Labour Scheduling, Automated Absence Management, Hospitality, Working Time Directive

Overstressed at Work? Softworks can help!

Posted by Jimmy English on Mon, Jul 31, 2017

Check out our Top Tips to reduce the stress you feel at work.

 The Modern workplace is fast paced by nature as demands grow and resources seem to shrink. We live in a society where being stressed at work is considered relatively normal. Most working adults find it very difficult to maintain a sustainable work life balance, juggling their job with family, friends and other activities. Increased stress in our jobs leads to a decrease in productivity. Along with this decrease in output, workplace stress can lead to other complications in your life.

Beat the stress at work with these simple but effective tips from Softworks:

  1. Change your approach to work.

Break your tasks down to a manageable size .If you are given a particularly large task at work it can often seem daunting. Breaking this task down into smaller parts to be tackled one at a time will make the task more approachable and will reduce the stress you feel. Visualising yourself completing the task successfully can also help to reduce your stress.

  1. Get some exercise before or during work.

Exercise has been extensively proven as a bona-fide stress buster. Indulge in a pre-breakfast run or a post lunch walk and release some happy hormones to fight off the stress building up from work.  Getting away from your desk will help reset your mind and refocus you when you return.

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  1. Give Feedback.

If you feel like you are being asked to do too much, don’t be afraid to speak up. Your boss will respond  to you much better if you admit that you are a bit out of your depth rather than doing a poor job. It also demonstrates that you are responsible and a good team player. Don’t let the stress build up to a point where it feels like it’s going to overflow.

  1. Look for Flexible Working.

Flexible working is the perfect way to beat work induced stress. Build up flexitime when you feel up to it and then use it at will when you feel like you need to get out of work a little bit early. Flexible working arrangements benefits both employers and employees, allowing for greater output and productivity.

To find out more about Flexible Working Solutions from Softworks and how they could help you bust the office stress then download our free whitpaper here.

Don’t just take our word for it though. Book a Demo of our Solutions here and see for yourself how we can help your company increase output and productivity.

Book a Demo

 

Topics: Employee Motivation, Flexible Working, Employee Retention

How eRostering and Scheduling Solutions can benefit Healthcare Services in Ireland

Posted by Jimmy English on Mon, Jul 24, 2017

Healthcare providers in Ireland face a number of administrative challenges on a daily basis. In particular, Hospitals, Nursing Homes and specialist units must overcome complex rostering needs to manage various  levels and grades of staff performing a multitude of tasks and duties.  On any given day, healthcare providers will require rostering for Doctors, Nurses, Support staff and ancillary staff.

Without the effective management of staff scheduling and rostering, healthcare establishments cannot provide the level of care that is expected them. With this in mind, what benefits can eRostering and Scheuling solutions offer to healthcare providers? Some of the benefits:

  1. Effective and carefully crafted rostering and management of staff across all units of the provider
  2. Increased effectiveness of time management.
  3. Greater accuracy in Payroll.
  4. Improved employee satisfaction with allocation of resources.
  5. Improved access to and visibility of employee schedule data.

eRostering and Scheduling Solutions are also hugely beneficial to Healthcare providers in aiding them to maintain their compliance and patient safety standards. Additionally, healthcare providers will benefit hugely from the integration with payroll and HR systems that is possible with most eRostering and Scheduling solutions.

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Compliance: eRostering enables Healthcare administrators to ensure that they remain fully compliant with the regulations of the European Working Time Directive.

Patient Safety: Ensure that healthcare professionals are fit for practice by limiting their hours to a safe amount per week and schedule regular rest periods.

Softworks is the leading provider of Rostering and Scheduling solutions to healthcare establishments in Ireland.  Softworks has successfully implemented scheduling solutions in several of Irelands leading and flagship hospitals. Hospitals using Softworks Scheduling solutions have experienced the full range of benefits of our solutions, including those listed above.

But don’t just take our word for it.  Find out here how Beaumont Hospital introduced Time & Attendance and Scheduling.

Get Beaumont Case Study

The Bons Secours Health System also enjoy the many benefits of Softworks solutions.  Read about those benefits in our case study.

Get Bon Secours Case Study

Topics: Compliance, Employee Motivation, Hospital Scheduling, Healthcare

New Customer Announcement - Softworks wins Halifax International Airport contract to provide Time & Attendance Solutions. 

Posted by Jimmy English on Fri, Jul 21, 2017

Softworks has won the tender to provide their market leading Time & Attendance, Scheduling and Absence Management solutions to Halifax International Airport in Halifax, Nova Scotia. (Canada)

Softworks will provide Halifax International Airport with workforce management solutions for over 200 employees.

Following the tendering process, Softworks was awarded the contract to provide their solutions against competition from within Canada and the US. Softworks Solutions are already used by other transport agencies including: Dublin Airport Authority, Shannon Airport and Dublin Bus, to name but a few.

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Halifax International Airport particularly liked Softworks Employee Self Service solutions which allows employees to record their own time & attendance, check work schedules and even to book absences and holidays, all via their mobile app. One of the most attractive features of Softworks Employee Self Service is that it increases the efficiency of Human Resources, Payroll and Operations staff by reducing the number of queries coming from employees.

Andrew Ferguson, CEO of Softworks, said: “We are delighted to have been awarded this tender and we look forward to working closely with the team at Halifax Airport as they reap the benefits of our Workforce Management Solutions. “

Topics: Workforce Management, Time & Attendance, Automated Absence Management, Timesheets, Compliance, Employee Motivation, Mobile App

Bring Your Pet to Work Day

Posted by Jimmy English on Tue, Apr 18, 2017

 

In the ever evolving world of start ups and millenial employees, what is and what is not accpetable in the working environment is becoming an increasingly gray area. How would you feel if you came in for work on Monday morming to find a puppy or a kitten sitting on your desk?

For many of us this would be a welcome addition to our office. Who wouldn't love to entertain a baby animal instead getting stuck into their work? With 'Bring your Dog to Work Day' on the horizon we take a look at the various positives and possible negatives that could ensue from having a pooch or indeed any sort of pet in the office. pets.jpg

Positives:

  1. Employee mood is up.

Contact with animals is generally thought to improve one’s mood and sense of wellbeing. Starting off your week by playing fetch with a puppy or cuddling a kitten is a sure fire way to not only put you in a good mood but to keep that good mood going all week.

  1. Create a positive and nurturing workplace environment.

An employee’s best work takes place when they are getting positive feedback in an encouraging environment. With animals in the office, there will a natural sense of nurturing and caring. This sense of caring will transfer to the relationship between the company and employees resulting in better work being carried out.

Negatives:

  1. Not everyone likes animals.

Believe it or not, there are some people in the world who don’t like puppies! Shocking, I know. Between allergies, phobias and general unease around animals some of your employees mightn’t be best pleased to be surrounded by animals in their office. One way to combat this is to have one area of your office reserved for pets, allowing other employees to work in peace.

  1. Insurance issues.

Is your company covered to have animals on the premises? What if there’s a bite or a scratch, are you covered for that? Before planning your ‘Pet Day’ make sure your insurance is in order.

 

Having a workplace pet day is a fantastic way to engage with and motivate employees, but does carry some risk.  Your employees can also use their flexitime to spend as much time playing with pets as they want – one of the many benefits of flexible working arrangements.

Topics: Employee Retention, Employee Motivation, Work Team

The Good Weather Workplace

Posted by Jimmy English on Mon, Apr 10, 2017

The Irish weather is a constant source of debate and discussion. Our recent run of sunny weather has excited the nation into breaking out the barbecue and making a mad dash to the beach. The summer like conditions we experienced over the weekend are seemingly going to be extended for at least a few more days. And there is almost nothing worse than being stuck in the office, staring at a computer while the sun is splitting the stones outside.  So how can you counteract the sun filled daydreaming and encourage employees to remain focused during the forthcoming sunny days?

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  1. Encourage your employees to go outside on their break.

You probably won’t have to try too hard to get your employees to enjoy the sun on their lunch break. In fact you’ll probably have a much harder job ensuring that they are back at their desks on time! By enjoying some exercise and fresh air, employees will be prepared for a productive afternoon of work.

  1. Send them home early with Flexible Working Hours.

Flexible working arrangements, or Flexitime has been proven to reduce your costs and to improve employee motivation. If your employees know that they can go home earlier than normal to enjoy some of the sun, they are sure to experience an improved energy for their work. In addition,flexible working gives employees a better chance to maintain a good work life balance.

  1. Buy the office some Ice Cream!

Ice Cream is synonymous with sunny weather.  An ice cream break on a sunny day gives employees a chance to catch up with each other and the feeling that they aren’t entirely missing out on the good weather.

For more on the benefits of Flexible Working arrangements and how they positively impact both employees and employers, you can download our free whitepaper here.

Download our Whitepaper!

Do you have any suggestions for motivating employees when it's sunny outside? Let us know in the commetns below!

Topics: Employee Retention, Flexible Working, Employee Motivation