Softworks Blog

Top Tips for a Happier Workplace

Posted by Eimear McCarthy on Tue, Mar 8, 2016

I_Love_My_Job.jpg

We spend so much of our life at work and with today’s tough business climate, there are more challenges and stresses than ever before. Happiness in the workplace is a win-win. Happy, engaged people are healthier, more productive, are more likely to contribute over and above the responsibilities of their job and help out colleagues, and are less likely to be absent. Making your organisation a happy place to work is an essential component to the successful long-lasting business.

So, how can you create a happier work environment? Try these 5 tips to get started:

  1. Be Flexible

Employees are increasingly concerned about work-life balance and organisations which offer flexibility often find increased levels of satisfaction among employees. Flexible working can allow employees to adapt their ways of working to best suit their needs, while still being committed to their careers.

Download our free white paper which includes many business and financial benefits of introducing flexible working in your organisation.

  1. Encourage Health and Fitness

Healthy employees are happy employees. Focusing on healthy employees can help your business be more productive, in turn lowering costs associated with healthcare, absenteeism, and employee turn-over. We have listed a few ways in which you can encourage your employees to be healthy:

  • Set up walking, running or other activity and exercise groups within your organisation.
  • Promote healthy eating options in the workforce – provide free fruit in the office.
  • Promote fitness by providing discounts to gym memberships.
  • Support positive mental health and wellbeing by encouraging employees to deal with stress, personal difficulties and to seek help when necessary.
  1. Communication is Key

Good communication between managers and their employees is essential for a positive and happy workplace. The key to good communication is to be clear and direct. If there are issues, don’t avoid them, address them head-on and discuss how these issues can be prevented in the future. This will also help decrease the level of stress in the workplace which in turn will lead to happier workers. Having a team who are able to communicate freely, both on a personal and professional level makes for better collaboration, productivity and a generally happier environment within the office.

  1. Recognise Success

People love to be recognised when they’ve done a great job. It allows them to take ownership of their tasks and makes them feel pride for working well. It is always a good idea to reward employees who do a great job. Recognising individuals who work hard will show them that they are appreciated within the organisation and that hard work is acknowledged. It will also inspire them to keep up the hard work while encouraging other employees to strive for the same recognition. This can be accomplished in a few ways:

  • Take a few minutes out of meetings to bring attention to employees’ accomplishes.
  • Send out a monthly/quarterly email highlighting achievements within your organisation.
  • Highlight employee’s personal achievements such as completing a run for charity.
  1. Don’t Forget to Have Fun

People work hard and a few light-hearted moments can help ease tension, relieve stress and create a happy atmosphere in the workplace. Every Christmas at Softworks we hold ‘Christmasize Your Floorwhich involves each floor getting in to the Christmas spirit with decorations and games. We also do Kris Kindle which is great fun and everyone in the office receives a gift. We have a social club which includes regular days/nights out. We feel this is a good way for team members to form friendships which strengthen their communication within the office. We recently went to Bruges for a weekend and we are attending Shelbourne Park Greyhound Stadium for dinner and a race night at the end of the month. Previous events included car racing, meals out, cocktail making classes and visiting Johnnie Foxes – for all of our customers in the UK, Canada and U.S., this is one of Ireland’s oldest, most famous and highest pubs in the country. There is always something fun and exciting to look forward to at Softworks :) 

Remember: Happiness = Productivity!

If you are thinking of implementing a system for the first time, upgrading your current system or simply researching the latest solutions – talk to Softworks, we have a great story to share.

Topics: Flexitime / Flexible Working Hours Arrangement, Flexible Working, Happy Workers, The Key To a Happy Workforce

The Key to a Happy Workforce

Posted by Nadine Walsh on Mon, Feb 2, 2015

 

happy workforce

 

We all know that saying, find something you love to do and you will never work a day in your life. There's nothing I would like more than for everyone I know to be working in a job they love, in a field they are really interested in, surrounded by supportive, talented co-workers. I am generally a positive thinker but the harsh reality behind that statement is that we have bills to pay, the job we love isn't always that easy to find and we all know every office has a nuisance (or two). There are a number of simple steps that will help you on your way to a happier workforce. This one is for you managers, CEOs, presidents and everyone else in charge of someone else's working day. Implement the ideas below now and I promise you will see a difference.

 

1. Introduce Flexitime.

Its 2015. Our lives are crazier and busier then ever. As it is, most of us spend 25% of our week at work and 34% sleeping leaving just 41% of your week to do the things you like. Plus or minus a family, hobbies, exercise, eating we really are short on time. Just the other day I wanted to kill my Iphone. Just this one device allows me to communicate in over 10 different ways; Facebook, Twitter, LinkedIn, Whatsapp, Viber, Imessage, text message, email, call, Facetime... Yes I am ranting but my point is that there is more to life then work, however much we like our job. It will make such a difference to everyone if they can leave ten minutes earlier so that they can make that appointment or take an extra long lunch if its been a particularly stressful day. Remember that your workplace is made up of people, not machines. Being honest, we could all use a bit more flexibility in all areas of our lives so the workplace is a good place to start.

2. Celebrate Moments and People.

If somebody has been in the building for 20 years today, why not send a mass email to all staff and congratulate and thank them. They are choosing to be here and they wouldn't still be here if they weren't important to your company! Something I love about working at Softworks is that there are so many people working here that unless we were obesity advocates, we couldn't possibly have a cake for everyone's birthday. With that in mind our CEO introduced "cake day" where once a month we get in an array of buns and cakes and enjoy them together. Its definitely in the little things, and there is a great sense of fun round the office once everyone realises it's "cake day".

3. Schedule, Schedule, Schedule

There is nothing worse than your job taking over your life. I remember years of working in restaurants and the problems the messy schedule brought. I knew I had to get out of the shift work world when I had to miss an award ceremony where I was actually receiving a prize because my manager wouldn't let me reschedule my shift. I also missed birthdays of loved ones, my own birthday and lost a few friends because it. For people like nurses, doctors and many more escaping the 24 hour roster isn't ever going to happen. Set up a system where if needs be co-workers can do a swap. A disappointed and sulking worker is of no benefit to anyone.

4. Hand Over the Power

I cannot stress how important I think Self Service is. Employees, in my opinion should always have access to their own records. I want to be able so see how many hours overtime I have done, I want to check my holiday balance and I want to know how many times I was late or early this month without having to ask HR who will usually pass comment or wonder why I am asking. Don't get me wrong I think every company; big or small should have a HR department. A great HR team is fundamental to every successful company but my roster and my holiday details are the business of my manager and I. Get rid of the middle man.

5. Time to be on Time

We all have great intentions. You all know that amazing feeling when you come out of a productive meeting feeling all motivated because you and your team brainstormed tons of great ideas that could really work. Then you look back on the minutes of the meeting a month or two later no progress has been made and most of the ideas have been tossed aside and forgotten about. Start tracking your projects. Once the whole team can see on a shared screen what needs to be done and who needs to do it, the project will be done in no time. Set a deadline, make a task list, assign responsibility and get on with it. A great idea should never be let slide.

 

I would love to know your tips too! Feel free to share

Best,

Nadine

Topics: Time & Attendance, Workforce Solutions, Flexitime / Flexible Working Hours Arrangement, Labour Scheduling, Work-Life Balance, Flexible Working, Working From Home, Rostering, Working Hours, Performance, Happy Workers, The Key To a Happy Workforce