Softworks Blog

Reducing Carbon Footprint with Softworks Time & Attendance Software

Posted by Eimear McCarthy on Mon, Aug 15, 2016

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When you think about time and attendance software, you probably think of a software system which is designed to increase time efficiency, reduce costs, maximise profit and also increase security and productivity. Well you are correct, however there is another level that you may not have thought about – Reducing carbon footprint. We spend a lot of time at work so it’s important to bring greener habits from home into the workplace.

Paperless systems, remote staff management and much more efficient use of working hours can all help your company to reduce carbon footprint. Going green can have a huge impact on the environment and taking steps to reduce your carbon footprint plays an essential role in preserving our planet. One of the best ways for companies to become greener is to implement and promote less paper wastage. Softworks time and attendance system will help your employees and company on the way to becoming more environmentally friendly.

Our time and attendance software system is one great leap into less paper wastage for your company. By simply automating your system, you can eliminate the waste that is associated with throwing out paper time cards and time sheets every week. Printed reports, wage documentation and manual shift rosters all add up the amount of paper that your company uses every week. There are other ways you and your organisation can help reduce your carbon footprint in the workplace:

  • Install recycling bins
  • Use laptops instead of computers
  • Power off electronics at night
  • Look in to alternative transport - cycling, car-pooling, public transport
  • Introduce flexible working so employees can avoid rush hour traffic & work from home
  • Think before you print!

Not only will a time and attendance system help reduce your carbon footprint, it will also provide the following benefits:

  • Cut costs
  • Reduce absenteeism
  • Put an end to buddy punching, absenteeism, tardiness, time abuse and overpayment
  • Reduce errors
  • Increase employee satisfaction
  • Develop a stronger company culture
  • Create reliable accuracy
  • Decrease burden on one person or department
  • Make for easier scheduling and compliance
  • Promote a better work-life balance

Request a Live Demo

Check out our free guide for some advice and tips to help you select a Time and Attendance system.

You can keep up to date with Softworks by following us on Facebook, Twitter, LinkedIn and Pinterest.

Topics: Time & Attendance

Softworks LinkedIn Group: Learn How to Successfully Manage a Time and Attendance Project

Posted by Eimear McCarthy on Thu, Jul 21, 2016

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What easier way to get updates from Softworks then by joining our LinkedIn group: Learn How to Successfully Manage a Time and Attendance Project. LinkedIn Groups are a great way for professionals in the same industry or with similar interests to share content, ask questions, find answers, view jobs, make business contacts, and establish themselves as industry experts.

What will you benefit from joining our group?

  • You will widen your network because LinkedIn considers members of a common group your 2nd degree connections.
  • You can start relevant discussions.
  • You can comment on discussions.

Join our LinkedIn Group

Download the following free Time and Attendance white papers:

Have a look at our extensive range of products and keep up to date with Softworks by following us on Facebook,Twitter, LinkedIn and Pinterest.

Don’t forget to watch our two minute video - we have over 149,000 views :) 

Topics: Time & Attendance

Timesheet Fraud – How well is your business protected?

Posted by Mairead Walsh on Mon, Apr 25, 2016

As a business if you are still relying on spreadsheets and paper timesheets to manage your employees’ time, activities, skills and costs, you could be leaving yourself open to inefficiencies, inaccuracies, non-compliance with working time legislation and in some cases even employee fraud. Inaccurate employee time tracking and timesheet fraud is a common problem in organisations that use manual processes. Some of this is due to conscious intent and some due to a lack of management controls.

In this blog I will detail some of the most common types of timesheet fraud along with ways that you can increase management controls, ensure legal compliance and protect your business from deliberate fraud.

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Types of Timesheet Fraud
Entering and/or approving incorrect data is one of the most common abuses of attendance information. When done accidently it can expose employee carelessness, flawed processes and a lack of management control, however when done deliberately, in simple terms it is fraud. Employees are responsible for entering their correct attendance data and supervisors are responsible for certifying that this information is indeed correct. While we all hope that the majority of employees are both diligent are honest, unfortunately experience shows that this is not always the case. Set out below are some of the most common ways employees can commit timesheet fraud.

  1. Inflating work hours - With paper-based timesheets it’s very easy for employees to enter incorrect times of arriving and leaving work and overstate or round their hours up to the nearest hour. Overpayment then occurs as the employee is paid based on falsified hours or rates.
  2. False data entry - If employee attendance data has to be retyped from timesheets or time cards into a payroll system, it is very easy for a dishonest employee to change the numbers. As well as being open to fraud, this type of process is susceptible to typos and mistakes. The less you have to rekey your time and attendance information, the more accurate your data and in turn the more accurate your payroll.
  3.  Nepotism - This type of fraud occurs when a manager favours a co-worker, relative or friend by scheduling them for a specific task rather than scheduling a different employee, who is also available to work, and may be a more cost effective choice. For example, if a job comes in for a service engineer, who also happens to be the schedulers buddy and is assigned to this job despite the fact they are already in overtime, your business is at risk of paying unnecessary time and a half rates to get that job done.
  4.  Errors due to delays in completing timesheets - Although not technically fraud there are often inaccuracies when employees fill in timesheets weeks or months after they have worked these hours. Supervisors then sign off on these timesheets when realistically it is unlikely anyone can actually 100% guarantee that these hours were worked particularly for supervisors who are responsible for large teams. 

How to prevent Payroll Fraud
While it may not be possible to eradicate payroll and timesheet fraud, there are ways to catch it and catch it early. The key to catching it and minimising the risks is to ensure you have safe processes, policies and systems in place that can’t be easily manipulated.

  • Use of electronic Timesheets - One of the easiest and most unobtrusive ways to accurately track employee time and activities is via electronic timesheets. Electronic Timesheets replace the need for paper timesheets and gather information on hours worked by employees. They interface with Payroll and Human Resources Systems. Electronic timesheets were designed to allow employees to easily enter their daily hours worked or assume their standard contract hours, as well as paid time off via their PC, laptop, tablet, phone etc. They were developed to reduce administration and manual tasks, increase payroll accuracy, ensure compliance with working time legislation and protect organisations against payroll fraud. Once timesheets are completed and approved, the system can then calculate payroll, based on the hours entered thereby avoiding the need for any manual calculations. With electronic timesheets, supervisors don’t need to sign off on “paper” timesheets which can be open to errors; instead they approve employees’ electronic timesheets online directly from their email or via their phone App. This ensures that timesheets cannot be changed later as once approved they go directly to payroll rather than back to the employee. With electronic timesheets you can allow employees to view and edit their time, enter absences, submit requests for leave and review their schedules reducing time spent looking for this information from others.
  • Entering and approving timesheet information regularly - The most common type of payroll fraud is the padding of timesheets by employees and the best control over this is ensuring that timesheets are completed and signed off regularly and in a timely fashion. With an automated system like Softworks, there is no need for administration staff to re-enter this information into the system. This allows you to completely eliminate the middle steps which could leave your business open to human error or fraud. The quicker that timesheet information is processed the more exact it will be. By leaving a time lapse between work done and approval you leave your business open to mistakes and deliberate fraud.
  • Make timesheet approval quick, easy & hassle free - If tracking time and attendance becomes too much hassle for employees and supervisors, timesheet accuracy goes down. The easier it is for employees to fill in timesheets and supervisors to approve them, the more accurate this information will be and the faster errors or attempted fraud will be spotted. Line managers don’t want to waste time chasing their team for timesheets and HR & Finance departments don’t want to waste time chasing line managers. Good electronic timesheet systems have built in functionality such as email alerts and SMS messaging reminding employees and managers about timesheet submission and approval. At the end of the day the process should be quick and easy and provide no disincentive to doing it. By enabling supervisors to easily and quickly edit, authorise and analyse, time, attendance, holidays, absences and additional time from one screen you will increase timesheet accuracy and alert supervisors quickly to any discrepancies. A good electronic timesheet system should offer all of this. With Softworks, employees and supervisors receive automatic email notifications when timesheets are due and they can approve or edit timesheets directly from their email or via their phone App.
  • Keep track of employees centrally - Managing variable working hours, times and days and tracking large numbers of employees and/or contract workers dispersed at multiple locations in real time can be quite a challenge. With electronic timesheets you can allow employees and/or contractors to check in from off-site locations. Electronic timesheets are 100% web enabled so both employees and supervisors can log in anytime and anywhere via their PC, Laptop, Tablet, Phone etc. making it easy to record employees’ working hours, times and days and track large numbers of employees at a central source no matter where office premises or employees/ contractors are located. This is turn makes it easier to track any discrepancies or unusual time and attendance which leads us into management reporting.
  • Management Reporting - In order to keep a close eye on timesheets, managers and supervisors should be able to generate and view reports easily. This will help them to analyse employee costs, overtime usage, time off and easily and accurately track hours spent on projects or tasks. Furthermore having a system that generates good reports will prevent employees from booking time to projects that don’t exist or are completed, or favouring employees on projects, without taking into consideration the cost implications 
  • Legal Compliance - Most countries today have working time legislation for health and safety reasons. As a business, it is your responsibility to accurately record your employee's working hours, overtime, annual leave and start and finish times. If you don’t, you could be at risk of prosecution for non-compliance or even face a lawsuit from employees. There is a growing body of case law involving class action lawsuits for unpaid overtime. Already lawsuits have been filed against many high profile organisations in the US including; Best Buy, McDonalds, Urban Outfitters, Apple, AT&T, Bank of America, CVS and Wells Fargo among others, alleging employers misclassified employees as exempt from overtime or failed to pay overtime to employees regardless of their classification.

    This is not just an issue in the US, this is a global issue. In Canada, Ontario’s Superior Court of Justice gave the green light to a class-action lawsuit against part of Bank of Montreal’s wealth management group that alleged the bank owed unpaid overtime to hundreds of current and former investment advisers. The lawsuit alleged BMO Nesbitt Burns Inc. did not keep a proper record of the time employees worked and did not appropriately compensate employees when they worked overtime. The case followed other lawsuits over unpaid overtime brought against Canadian Imperial Bank of Commerce and the Bank of Nova Scotia by bank tellers and other employees who said they were unfairly denied overtime pay. The banks were hit with combined claims of $950 Million.

    In the UK John Lewis had to spend £40m to compensate staff who were accidentally underpaid for working Sundays and Bank Holidays over a seven year period. . No matter where in the world you are based, if you employ staff, ensuring legislative compliance and managing, recording and tracking working hours has never been more important. A good Time & Attendance Solution can automate this process for you and ensure that your organization is always 100% compliant.

Summary
Timesheet fraud is upsetting not just because of the money that companies lose, but also because of the breaches of trust that occur. While it may not be possible to completely eradicate payroll fraud, there are certainly ways you can minimise the abuse. You should have clear policies in place on what the consequences are for such criminal activity. You should also consider electronic timesheets as they have been developed and designed to minimise human error and deliberate fraud. The potential for timesheet fraud is significant and the consequences are far reaching and an expensive process. As a business you need to be diligent with your internal controls and management reporting so that issues such as; payroll anomalies, excessive labour costs, extreme hours worked, high cost projects are discovered at the earliest possible time and dealt with quickly.

If you would like to see Softworks Electronic Timesheets in action, contact us for a live demo and you can decide if Softworks could make a positive difference to your business processes and in turn bottom line.



Topics: Time & Attendance, Compliance, Timesheets, Fraud

Many Businesses could learn from the Justice Canada Scheduling & Payroll Fiasco

Posted by Mairead Walsh on Thu, Feb 25, 2016

 

A CBC investigation recently reported  about a payroll screw-up at Justice Canada that credited several thousand government lawyers with as much as $50 million worth of time off that they didn't deserve due to a multi-year administrative problem dating back to 2007.

According to CBC, the problem arose due the fact that Justice Department lawyers were responsible for entering leave into two different scheduling systems.  When a lawyer entered time off into the first program, they didn’t always update the second one, which was the one that linked to payroll.  In more than 3,700 cases, the payroll software showed the lawyers had unused leave, even though they had already taken it. The situation has set off an administrative and labour-relations nightmare for the Canadian ministry.   

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Since first reported by CBC, Justice Canada have issued a statement and stressed that the current value of the leave entries still to be reconciled is estimated to be no more than $3.5M for the period between 2007 and 2013. The reconciliation exercise is still being finalized and no "financial liability" to the Government has been established to date.

Whatever the final figure turns out to be, it’s pretty clear that it’s a situation that no business wants to find themselves embroiled in.  The administrative mess has tied the department in knots, threatening current negotiations for a new labour contract, prompting union grievances and forcing a massive payroll clean up that has taken more than two years. 

This has been a hard lesson for Justice Canada but I think many companies can learn from their experience and it’s worth reviewing the systems that you use to manage your employees Time & Attendance, Scheduling and Absence Management.   At Softworks we are sometimes amazed that there are so many companies out there that still rely on spread sheets, clipboards, notice boards, and from time to time a bit of sweet talking and arm twisting to schedule their employees!

While the majority of medium to large businesses have already automated their core HR functions, many are missing a trick by not automating the areas of Time & Attendance, Scheduling and Absence Management. If this is true in your situation, it’s most definitely an area that you and your organization can benefit from exploring further. The greatest financial cost for any organization is their workforce costs and you need to be all over this.  A fully integrated workforce management solution that includes time & attendance, scheduling, absence management and workforce analytics, can for starters, shave anywhere between 5% and 20% off your organizations payroll costs. Just make sure all your systems are fully integrated so you don't end up in the same situation as Justice Canada.  

Modern workforce management systems can help your organisation not only to cut payroll costs but also to improve performance, while addressing the ultimate goal of contributing to profitability. World class companies today are using WFM solutions to optimise labour planning, scheduling & modelling, respond to union and legislation requirements, track and cost projects and manage planned/unplanned absences and even to implement employee and family friendly initiatives, such as flexible working options. 

If you are thinking of researching this further you might find our free to download and impartial guide useful - Selecting a Workforce Management System - Advice and Tips before you buy

Topics: Time & Attendance, Labour Scheduling, Automated Absence Management

Softworks to unveil slick New Time & Attendance GPS App at HRPA 2016

Posted by Mairead Walsh on Wed, Jan 20, 2016

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Softworks will be unveiling their slick new app at this year’s HRPA Annual Conference & Trade Show taking place in Toronto, Canada this week. For twenty five years Softworks has been assisting companies to organize the working day in a way that makes them more productive and profitable by adding value to their operations. Softworks award winning solutions include; Time & Attendance, Labour Scheduling, Absence Management and Project Tracking

Softworks new Time and Attendance Mobile App allows employees to clock in and out on their smart phones from wherever they are and includes their GPS location. Using Softworks Mobile Employee Self Service employees can;

  • Clock In or Out (with GPS location).iPhone6_APP_US-1.png
  • View clocking history.
  • Book a vacation.
  • View current vacation balances.
  • Check work schedules.
  • Update employee details.
  • Request Absences.

Andrew Ferguson, CEO of Softworks, had this to say “We are delighted to be part of the HRPA Annual Conference & Trade Show once again this year and very excited to be revealing our new app. Softworks goal has always been to make a positive difference to the working lives of our users, their organisation and employees. With the rise of flexible and remote working options, along with the requirement for Canadian employers to keep a record of all hours worked by employees, we felt it was the perfect time to show off our new app which will make tracking employee time and attendance so much easier for organizations.“

If you are attending the HRPA Conference and Trade Show this year, make sure you swing by booth 141 and you can check out our new app and meet Softworks CEO, Andrew Ferguson and Canadian Business Manager Lita Letto. 

Topics: Time & Attendance, Conferences, Mobile App, HRPA

How Employee Time and Attendance Software Can Benefit Your Organisation

Posted by Eimear McCarthy on Mon, Dec 7, 2015

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Tracking Time and Attendance is critical for all organisations, no matter what size or what methods are used to determine employee pay. Having an automated Time and Attendance tracking system in place will help organisations across all industries save money and improve operations. 

Many departments across a business are affected by the effectiveness of Time and Attendance software from payroll to HR. The main emphasis of Time and Attendance software is to help maintain an efficient, productive and cost effective workforce.

As organisations become more dynamic, optimisation of the workplace becomes more challenging. The widespread use of mobile devices means that many changeable work hours happen outside the office and even outside normal work hours. Increasingly more employees are working from home, from remote offices and while on the move. Even though this allows a business to be more effective and flexible, it can also make keeping track of employee work time quite problematic. Softworks Time Management Software allows an organisation to build a clear picture of employee time-keeping through comprehensive reports on attendance, absenteeism, overtime, flexi-time, rostering and holiday leave.

Time and Attendance software can change your organisation by providing the following benefits;

  1. Reduce errors

Time and Attendance software reduces the risk of human error and ensures an easy, impartial and orderly approach in addressing specific needs without any confusion.

  1. Increase security and productivity

Biometric data collection devices eliminate ‘buddy punching’, the practice of one worker clocking in and out for another. Productivity increases as the process is seamless and makes day-to-day operations more efficient and convenient.

  1. Cut costs

Implementing a Time and Attendance solution with biometric devices will immediately help reduce labour costs by putting an end to inaccurate time reporting, buddy punching, absenteeism, tardiness, time abuse, and overpayment. It can take a lot of time to manually collect, manage, calculate and processing time to process payroll, but with an automated Time and Attendance solution, companies are able to increase efficiency and in the long run, save money.  

  1. Reduce absenteeism

Employee absence has a huge impact on any organisation and the best way to control it is with a Time and Attendance solution. Attendance needs management and absenteeism needs to be controlled. The software will allow an organisation to track rates and report reasons for the absenteeism. Recording absences allows the relevant people such as line managers, colleagues, payroll and so on to be notified. The recorded absences can then be totalised and can used as a management aid. This can be done by highlighting employees with unusual absenteeism levels, comparing how absenteeism varies by department, how it varies over time and so on.

  1. Increase employee satisfaction

Scheduling and handling time-off requests are an important part of maintaining a satisfied workforce. When employee-satisfaction increases, issues such as turnover may dramatically decrease. With automated systems, it is possible to quickly review, approve, and address absence requests and manage planned absences to minimise their effect on your company.

Check out our free guide for some advice and tips to help you select a Time and Attendance system.

Request a Live Demo

You can keep up to date with Softworks by following us on Facebook,Twitter, LinkedIn and Pinterest.

Topics: Time & Attendance, Absenteeism

Did You Know You Might Be Paying Your Employees Twice?

Posted by Eimear McCarthy on Thu, Nov 19, 2015

The financial impact of employee absence is significant, yet managing it is increasingly complicated, time consuming and expensive. Many employers worry about a member of staff being absent from work due to illness and are concerned about how to properly manage employees’ absences. Employees may be eligible to apply for Illness Benefit, which is a short-term payment for insured people who are not able to work due to illness.

From January 6, 2014 no Illness Benefit payment will be made for the first 6 days of illness (increased from 3 days.) This means that the employee will not be entitled to receive Illness Benefit for the first 6 days of any period of incapacity for work. This is more than one full working-week.

Each time an employee is absent from work there is a cost involved due to lost productivity on the day, having to cover the missed shift and the impact of not being able to accurately track various absence and leave types. The more employees the organisation has, the higher the costs. The employer continues to pay the employee as usual. Therefore, the employee is in profit as they are receiving their salary plus their Illness Benefit. The disadvantage of this however is that the employer is at a loss as they have lost man hours through illness and they have not retrieved the social welfare benefit.   

So how can organisations overcome this?

  • Employer deducts the amount of social welfare benefit from the employee’s salary for the period of illness, which leaves the onus with the employee to make up the difference by claiming social welfare.
  • The employer continues to pay the employee their full salary but puts a progress in place where the manager will request the refund of social welfare sum from the employee.
  • Companies can look in to minimising the cost of sick leave by reducing sick leave levels in the workplace by putting more effective policies and procedures in place.
  • Implement certain procedures such as having to speak to a manager to report an absence, or back to work interviews, which may reduce unnecessary sick leave absences.
  • The use of a system such as Softworks Time & Attendance, Labour Scheduling and Absence Management Solutions can assist employers to achieve greater visibility and help incorporate workflow reminders to managers to follow up regarding the social welfare payments.

The best way to reduce the incidence of absenteeism in your organisation would be using an automated absence management system. There are several reasons why organisations should use automated absence management;

  1. Reduced Manual Processes
An automated system provides a clear documented channel for handling requests. It recognises patterns in absences, alerting the correct people at the right time when occasional absences become more frequent than usual.

  1. Greater Accuracy

With automated systems, the chances of error are reduced which prevents instances where employees continue to be paid despite using all their allocated leave.

  1. Reduced Labour Costs

If absence tracking is not monitored correctly or accurate, employees may take off more time than they have earned, costing the organisation money. With automation, comes greater transparency in how many leave requests are made and granted, and how that information is communicated to the payroll department.

  1. Improved Employee Satisfaction

When employees have clear communication, immediate receipt confirmations and clarity around processes, confusion in the workforce is largely reduced. Therefore, employees are more likely to feel that leave policies are fair, making them more loyal to the organisation.

Absence management systems enable employers to record and monitor incidences of staff absence and identify what action needs to be taken in each case. The overall purpose of these systems is to help line managers tackle absence more consistently and effectively, and therefore work to reduce it.

By reducing the level of unnecessary sickness absence, employers will be better placed to support those employees who are genuinely ill and who cannot and should not attend work, whether Illness Benefit applies or not.

Download our free white paper on how to reduce absenteeism in your organisation.

To find out more about Softworks products and what we do, visit www.softworks.com and request a free demo today!

Topics: Time & Attendance, Absenteeism, Illness Benefit

Druids Glen Hotel & Golf Resort Beds in Softworks, Time, Attendance and Rostering Solutions

Posted by Mairead Walsh on Thu, Oct 8, 2015

Labour is undoubtedly the largest single variable cost for hotels. Hotels consistently struggle with balancing workforce costs with hotel profitability. By over staffing they drive up costs and by under staffing they sacrifice service levels. In order for hotels to achieve growth and profitability targets today, there is an absolute need to operate much more efficiently. Today’s integrated Workforce Management Solutions including; Time & Attendance, Rostering and Absence Management, can offer hotels the tools and processes they need, to balance the high cost of labour, tight budgets and variable staffing needs without putting customer loyalty, service, employee satisfaction, or profitability at risk.

Softworks client Druids Glen & Golf Resort has kindly agreed to let us share their story about how they are using Softworks to assist them to manage their employee's Time, Attendance and Rostering. 

Druids Glen Hotel & Golf Resort is a five-star hideaway nestled in 400 acres beside the Wicklow Mountains and the Irish Sea. Facilities at Druids Glen include; 134 deluxe bedrooms and 11 suites, a choice of dining options with two AA Rosette restaurants, Hugo’s, two championship golf courses, luxury Spa, 18 Case metre swimming pool, conference, wedding, banqueting & event spaces. 

Druids Glen wanted a system that would provide them with an accurate collection of hours worked by employees for generating payroll, operational planning and legislative compliance. With variable start and finish times of shifts, they needed an automated system to accurately track hours. Furthermore, they needed to be able to easily create work rosters for full time, part-time and seasonal employees while adhering to company policies and procedures. They required a system that would enable them to have the right person, in the right place, at the right time and at the right cost.

According to Andrew Prior, Finance Director, Druids Glen;

“ At Druids Glen our attention to detail and outstanding level of service brings guests back time and time again. While at the same time, as a commercial business, we need full visibility of all our costs. Softworks has given us the tools and operating parameters, we need to arrange optimum resource plans and schedules, while delivering management controls over wages, labour overhead, overtime, shifts, absence management and other major costs drivers in a business like ours. “

Download our case study to find out more about;

  • Druids Glen key requirements.
  • Why they chose Softworks rather than another supplier.
  • How they currently use the system across the resort.
  • The benefits it brings to their day to day business and operations.  

 You are very welcome to download the full case study via this link



 

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Topics: Time & Attendance, Hospitality, Case Studies

Why Sweden is introducing a 6-hour working day with full pay!

Posted by Mairead Walsh on Mon, Oct 5, 2015

Last April the government of Gothenburg announced that public sector employees would work less hours in an experiment to improve mental and physical health and increase productivity.  Mats Pilhem, Deputy Mayor of Gothenburg, hopes the six-hour staff would take fewer sick days. Now other businesses across the country are following Gothenburg’s decision and implementing the change.

Personally I think it’s about time we shook things up a bit.  When you think about it, the so called 9 to 5 or eight hour working day originated out of necessity during the Industrial Revolution in Britain in the 1800s. So much has changed since then in terms of how, when and where we do business, it makes you wonder why so many organisations are holding onto a working day that was created over 200 years ago.

In the UK and Ireland, the average worker works approximately 8.5 hours per day with Americans working slightly longer with an average 8.7 hours. By working longer hours, we tend to think, we will see the benefits later but this rarely works in our favour.  According to Linus Feldt, CEO of Stockholm-based app developer Filimundus, who have also implemented a six hour day,

"I think the eight-hour workday is not as effective as one would think.  To stay focused on a specific work task for eight hours is a huge challenge.  In order to cope, we mix in things and pauses to make the workday more endurable. At the same time, we are finding it hard to manage our private life outside of work. We want to spend more time with our families, we want to learn new things or exercise more. I wanted to see if there could be a way to mix these things."

Filimundus switched to a 6-hour day last year, and say their staff have not looked back.  The rationale behind the move is that because the working day is shortened, staff will now be more motivated and have more energy to get more done in the shorter period of time.

At Toyota service centres in Gothenburg, working hours have been shorter for over  a decade. Employees moved to a six-hour day 13 years ago. Customers were unhappy with long waiting times, while staff were stressed and making mistakes, according to Martin Banck, the managing director, whose idea it was to cut the time worked by his mechanics. From a 7am to 4pm working day the service centre switched to two six-hour shifts with full pay, one starting at 6am and the other at noon, with fewer and shorter breaks. There are 36 mechanics on the scheme.

According to Banck,

“Staff feel better, there is low turnover and it is easier to recruit new people,” Banck says. “They have a shorter travel time to work, there is more efficient use of the machines and lower capital costs – everyone is happy.” Profits have risen by 25%, he adds.

Let us know what you think about introducting a six hour day in your organisation. You may also be interested in downloading our paper - How to Strategically Use Flexible Working Arrangements to Benefit your Business

 

Topics: Time & Attendance, Flexitime / Flexible Working Hours Arrangement

10 Reasons Why You’ll Love Softworks Time & Attendance

Posted by Mairead Walsh on Mon, Sep 14, 2015

 

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Award Winning Time & Attendance, Rostering and Absence Management Solutions

For twenty five years Softworks has been assisting companies to organise the working day in a way that makes them more productive and profitable by adding value to their operations. Here are the top ten reasons why choosing Softworks will benefit you, your employees and your organisation.

  1. Return on Investment - With our flexible subscription Cloud and On-Premise offerings, your ROI can be a matter of weeks.
  2. User Friendly Look & Feel - Following research with our customers, we’ve designed a brand new web interface with a bright, fresh, look and feel that’s even easier to use and navigate!
  3. Get the information you need faster - Jump straight into actionsAccess an employee’s Timesheet, Balance, Calendar etc. all from the main screen.
  4. Employee Self Service included as standard - Employees can easily check balances, request holidays and absences and view timesheets. Easily access via web, iPad, smartphone etc.
  5. Save time with actionable email alerts - Receive and approve employee timesheets, holiday and absence requests via actionable email alerts - you don’t even have to log in!
  6. Data Analytics & Dashboards - Enable your managers and supervisors to analyse workforce analytics with intuitive and comprehensive dashboards with visual real time reports.
  7. Rules Automation - Parameterised, user configurable rules engine to cater for all your company, legislative, union and country specific policies and rules.
  8. Integration - Softworks integrates with several leading 3rd Party applications including;  Oracle Peoplesoft, SAP Success Factors, Microsoft Dynamics, Sage, Ceridian, Workday, ADP, NGA, Ultimate and many more…
  9. Easy Upgrade Path - We provide a simple upgrade path where you can import your historical data. By moving to Softworks you will instantly be upgraded to the latest workforce management technology.
  10. And the best reason... You’ll love it! - Softworks gets rave reviews from customers, who love the cool new features and functions. Plus you’ll love working with us!

Contact us today for a free demo of our award winning Time and Attendance Solutions. We promise you won't be disappointed! 

Topics: Time & Attendance