Softworks Blog

Clean out your Computer - Workplace Management and Optimisation

Posted by Jimmy English on Mon, Feb 13, 2017

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Let’s be honest – there’s nothing more frustrating than a slow computer. You’re in a hurry to get your reports typed and your emails sent and they just – won’t – load. Is it a virus? You better hope not or the IT department will be after you. It’s very likely that your sluggish computer needs to be cleaned out. The more unnecessary and scattered files you have on your computer the more memory being used, and thus the slower your computer will run.  An uncooperative computer is going to have an adverse effect on your productivity and as a result, your company productivity. Luckily, there are simple steps you can take to fix this common workplace issue:

  • Sort through old files and either remove to an external drive or delete them altogether.
  • Defragment your computer’s hard drive.
  • Store all files directly to the cloud – a practice which is becoming commonplace.

Workforce optimisation involves a lot more than sorting through your computer every once in a while. In fact, to truly optimise your company and maximise potential return you should consider investing in a workforce management system. A workforce management system allows you to track all aspects of your business. One of the biggest costs to a business today is labour optimisation; managing time and attendance, scheduling & rostering and absence management.

 Identifying and recognising the needs of your business or the area to be addressed will help you select the right workplace management system. It is also important to consider your employees and colleagues. A new workplace management system will take a while to get used to, and will require buy in from your entire team.

It’s also important to ensure that your new workplace management system integrates with any current applications running in your company. If you have already implemented a HR or payroll system, make sure that your chosen workplace management system will work with them.

Investing in workplace management solutions for time and attendance, eRostering and workplace access is a big step for any business. Before you make a decision, do your research! Read our free and impartial whitepaper on ‘Selecting a Workforce Management System’ for some tips and advice before you buy. You can read our whitepaper here.

Download our free Whitepaper on Selecting a Workforce Management Solution

 

Topics: Workforce Solutions, Workforce Management, Workforce Optimisation

Trick or Treat? It’s Always a Treat with Softworks!

Posted by Eimear McCarthy on Fri, Oct 21, 2016

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It’s almost that spooky time of year again – ghouls, goblins, gremlins and of course, the tradition of kids knocking on our doors declaring “Trick or Treat”. Every kid wants a treat! Isn’t that what we all want? So let’s avoid the tricks this Halloween and look at all the ways Softworks can “treat” you!

1. Save You Time

How much time do you or your HR manager spend each week (or day) trying to make a work schedule? It can be such a nightmare! Using our Workforce Management Software can save you and your business hours per week so more time can be spent on the human aspect of HR within your corporate environment. As Softworks have a web based system, you can manage tasks wherever you are instead of rushing back to the office.

2. Increase Security

Biometric data collection devices (i.e. fingerprint scanners) make it so only an actual employee can clock in and out, which helps eliminate “buddy punching”, the practice of one worker clocking in for another. Spreadsheets are not very accurate, time consuming, and do not provide useful insights. Your organisation should begin thinking about the better alternative – Softworks Workforce Management Solutions.

3. Reduce Absenteeism

Employee absence has a huge impact on any organisation and the best way to control it is with a Time and Attendance Solution. Attendance needs management and absenteeism needs to be controlled. The software will allow an organisation to track rates and report reasons for the absenteeism. Recording absences allows the relevant people such as line managers, colleagues, payroll and so on to be notified. The recorded absences can then be totalised and can used as a management aid. This can be done by highlighting employees with unusual absenteeism levels, comparing how absenteeism varies by department, how it varies over time and so on.

4. Increase Employee Satisfaction

Scheduling and handling time-off requests are an important part of maintaining a satisfied workforce. When employee satisfaction increases, issues such as turnover may decrease. With automated systems, it is possible to quickly review, approve, and address absence requests and manage planned absences to minimise their effect on your business.

5. Reduce Errors

When the onus of responsibility rests with humans, there is always a chance of human error, which can lead to lost time and increased discrepancies. Our Time and Attendance Softwarereduces the risk of human error and ensures an easy, impartial and orderly approach in addressing specific needs without any confusion.

6. Softworks Self-Service Mobile App

Easily turn your administrative nightmare of managing employee time & attendance into a dream come true with Softworks new self-service app. Believe it or not, our mobile app is not a trick. It is simply another treat we have for you, so what are you waiting for?

Get a Free Demo Today!

If you are interested in learning more about Softworks and want to avoid all the tricks and horrors this Halloween, contact us today. With over 25 years’ experience, we have a great story to share!

Topics: Time & Attendance, Workforce Solutions, Workforce Management

How Softworks Have Aided Manufacturing Companies such as Formaplex

Posted by Eimear McCarthy on Wed, Oct 5, 2016

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At Softworks we understand the unique operational challenges faced by the manufacturing industry. Manufacturing companies today are using Workforce Management Solutions to more efficiently manage and optimise workforce planning, scheduling and modelling, facilitate flexible working options, respond to legislative compliance and best practice obligations, and manage planned and unplanned absences.

Designed to address the manufacturing industries’ latest and varied operational requirements, Softworks Time & Attendance, Rostering and Dashboards, together with our suite of Workforce Scheduling solutions provide a completely automated manufacturing workforce environment with proactive, event driven, actionable alerts and full reporting facilities as standard.

With our Payroll Integration, you can reduce the amount of manual adjustments required. We easily manage complex pay rules such as shift premiums, overtime and exceptions. You will be delighted to learn that staff who have no access to computers, can now view their holidays/leave requests on the clocking terminals.

Softworks have been working with manufacturers, just like you, for over twenty five years. We can assist you to:

  • Reduce operating costs by making optimal use of existing workforce and minimising the need for overtime and temporary labour.
  • Optimise workforce rostering and deployment by aligning labour resources with production demand.
  • Take control of employee absences and manages holidays, time in lieu and sickness more efficiently.
  • Improve productivity and quality by making informed real time decisions based on actual activity data.
  • Increase payroll accuracy by automating the flow of information from time and attendance to payroll.
  • Effortlessly adhere to health and safety legislation and union agreements.

Local manufacturing companies like Formaplex are benefiting from the success Softworks brings, let us replicate that success for you - Request a live demo today! 

Download Aughinish Alumina Case Study

You can also download our white paper: How Advances in Workforce Management Technology can meet the Manufacturing Sector’s Business Challenges.

Topics: Workforce Management, Manufacturing

Benefits of Workforce Management Solutions

Posted by Eimear McCarthy on Tue, Apr 12, 2016

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Why do you need workforce management solutions in your business? Well, workforce management solutions is a broad term used to describe a set of tools which companies use to increase efficiency and productivity among their employees. Workforce management solutions provide automated resolutions to many of the common, everyday tasks performed by any organisation’s Human Resources (HR) department.

Softworks workforce management solutions helps companies streamline processes, increase productivity and reduce costs through improved management, scheduling and tracking of labour resources.

There are many benefits to using workforce management solutions to reduce your HR department’s operating costs while increasing the organisation’s efficiency. Below are the top benefits of using workforce management solutions:

  1. Eliminate Human Error

When the onus of responsibility rests with humans, there is always a chance of human error, which can lead to lost time and increased discrepancies. Workforce management solutions can reduce the risk of human error and ensure an easy, impartial and orderly approach in addressing specific needs without any confusion.

  1. Increase Employee Satisfaction

Scheduling and handling time-off requests are an important part of maintaining a satisfied workforce. When employee satisfaction increases, issues such as turnover may decrease. With automated systems, it is possible to quickly review, approve, and address absence requests and manage planned absences to minimise their effect on your business.

  1. Save Time

How much time do you or your HR manager spend each week (or day) trying to make a work schedule? Using workforce management software can save you and your business hours per week so more time can be spent on the human aspect of HR within your corporate environment. As Softworks have a web based system, you can manage tasks wherever you are instead of rushing back to the office.

  1. Boost security

Biometric data collection devices (i.e. fingerprint scanners) make it so only an actual employee can clock in and out, which helps eliminate “buddy punching”, the practice of one worker clocking in for another.

What are the benefits of operating your workforce management software in the cloud?

A cloud-based workflow management solution that operates as a SaaS has immediate benefits for both small and big businesses. As the software is a web application, it can be accessed from any smartphone, tablet, or computer with an Internet connection. Cloud workforce management software merges company data onto a single platform and allows employees to easily handle self-service processes. This helps bridge the gap between departments and allows your company’s HR staff to stay focused on analytics rather than manual tasks.

Download our free paper: Top 10 reasons why you should move your Time and Attendance to the cloud.

Spreadsheets are not very accurate, time consuming, and do not provide useful insights. Your organisation should begin thinking about the better alternative – Softworks workforce management solutions. It is a powerful tool for optimising operational efficiencies, employee satisfaction and ultimately the customer experience. So what are you waiting for, sign up for a free demo with Softworks today!

Have a look at our extensive range of products and keep up to date with Softworks by following us on Facebook, Twitter, LinkedIn, Pinterest and don’t forget to watch our two minute video.

Topics: Workforce Solutions, Workforce Management

The Alphabet of Softworks WFM

Posted by Nadine Walsh on Tue, Sep 15, 2015
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Topics: Working Hours, Workforce Management